As outlined in the DDRS HCBS Statewide Transition Plan, providers completed non-residential setting self-assessments and submitted supporting documentation to validate responses to the self-assessments. BDDS has identified sites where they will complete "on-site verification/validation visits". Below is information provided by Cathy Robinson, BDDS Director, pertaining to the on-site verification/validation process for non-residential settings:
Here is the non-residential checklist that non-residential providers are hopefully familiar with, as it is the items they were asked to respond to in their non-residential self-assessment. This same checklist will also be used by PCG during their site validation visits of the non-residential providers identified as needing a follow up visit based on their responses to the self-assessment. PCG has not gone through all of the responses received from the non-residential providers, so the initial group of providers identified at this point are the ‘first wave’ of providers that will be receiving a validation visit.
This may be where providers are being informed of a ‘pilot’ or initial provider group identification to get a validation visit.
Cathy accompanied PCG to Logan Center and Logan Industries on Monday 3/20 for their validation visit and to ‘train’ assessors. All 3 assessors have previous experience conducting site validation visits for the purposes of HCBS, however this will be the first Indiana validation visit, and therefore an opportunity for them to ask some initial questions and work through the validation visit with some technical support. We expect each site visit to last approximately an hour to an hour and a half depending on the size of the site and level of observational documenting. PCG has an app they will be using to collect their site observations via an iPad-type device. These observations will be recorded with a ‘yes/no’ type format (as indicated on the checklist) with a required narrative or accompanying photo (if applicable; and note they will not be photographing any individuals in the settings). The Division will then review the information collected and issue follow up communication to each provider regarding the site specific observations.
PCG will soon be sending out an FAQ document to providers who are currently getting a validation visit that will outline what they can expect during their visit, as well as what to have ‘prepared’ for the visit. Providers have been thus far exceptionally accommodating to schedule these visits, which we obviously greatly appreciate.