Job Posting for INARF Operations Coordinator                                                            8-23
About Us
INARF is the principal membership organization in Indiana representing providers of services to people with disabilities. Our members serve over 50,000 Indiana citizens annually and employ nearly 15,000 workers. For almost 50 years, INARF has maintained positive work relationships with governmental agencies responsible for human service programs, promoted networking and professional development opportunities for members, and provided leadership and support in the promotion of quality programs for persons with disabilities. INARF is committed to strengthening the system of services and supports for Hoosiers with disabilities.

Position Overview
INARF is seeking an individual to provide coordination and support for operational priorities including database management, administrative support for the Board of Directors activities, assistance with association meetings and special events, and various operations team initiatives. Bachelor’s degree and two years relatable experience preferred. Competitive salary and excellent benefits available.

Job Description
In collaboration with the Operations team, this position will provide support for multiple priorities related to the organization’s initiatives.
Specific Duties and Responsibilities:
Database Management -
1. Manage the association membership database, assuring profiles and their related affiliations are accurate.
2. Manage incoming registration for all organizational meetings, including committees, boards, professional interest sections, professional development activities, special events, and annual conference.
3. Contact members and other partners to clarify profile and registration information.
4. Update actual attendance after meetings have occurred.
5. Support day-to-day website operations by approving submitted job postings, profile changes, adding events, and responding to online inquiries.

INARF Board of Directors -
1. Serve as the administrative liaison for meetings, responsibilities include:
     a. Coordinate Member Forum and Board meeting logistics with venue and presenters
     b. Assist with meeting launch to membership and monitor database registrations
     c. Facilitate staff planning meeting
     d. Gather meeting materials to email and to provide on-site
     e. Attend meetings, operate live-stream equipment, assist with on-site tasks
     f. Record meetings and prepare Board meeting minutes
2. Assist with Board annual activities, including Annual Meeting of the Members, election process, and securing disclosures. 

Other Operations -
1. Point of contact for general office assistance. This includes incoming mail distribution, daily receipts sheets preparation, 8x8 phone system support, and monitoring meeting equipment.
2. Provide administrative support to the President/CEO, as requested.
3. Support designated special events, corporate committee and/or professional interest section meetings.
4. Coordinate specific tasks related to the Annual Conference.
5. Assist with IT initiatives.
6. Provide staff support as assigned.

General Responsibilities:
1. Manage the day-to-day responsibilities of the position while remaining organized to meet deadlines for long-term projects with collaborative transparency to the team.
2. Provide timely, professional, effective, and accurate communication, verbally and in writing, to members, partners, and other stakeholders.
3. Provide exceptional customer service to meet INARF’s standards.
4. Assist with the coordination and implementation of various special projects.
5. Provide support, as needed or requested.

Qualifications:
1. Bachelor’s degree and two years relatable experience preferred.
2. Proficiency in Microsoft Office applications, specifically Excel, Word, and PowerPoint, and willingness to learn additional programs such as the MC Trade association management system, Sharepoint/One Drive, virtual meeting technology, and others as needed.
3. Ability to be a self-directed, strategic thinking team member applying organizational and time management skills in a fast-paced collaborative environment, with a focus on achieving organization priorities.
4. Be available to conduct regular business either from the INARF office or from outside the office as defined in the Regular Work Week Expectations Policy.
5. Possess a valid driver’s license and reliable transportation.
6. Be available for business travel as necessary.
7. Adhere to the Association’s policies and procedures contained in the Employee Handbook.

Salary
$50,000-$53,000

Employee Benefits
INARF currently offers employees the following:
1. Insurance (full-time employees)
    • 100% Employee premium for UHC health, Humana vision and dental, UHC and UNUM life insurance (total benefit $40,000), UNUM short-term and long-term disability
    • Option for employee to purchase dependent insurance coverage
    • Option for employee to purchase Manhattan Life voluntary critical care and/or Humana voluntary additional life insurance for self and dependents 2. PTO
    • Twelve vacation days – accrued throughout the year
    • Four sick days – one earned at the end of each quarter
    • Two floating holidays – in lieu of working Martin Luther King and Presidents’ Day
    • Two personal days – awarded on January 1
3. Retirement - After 6 months of employment, employees are eligible for the INARF 401(k) Plan. This includes the INARF employer contribution of 5% gross pay made each pay period and the opportunity to defer salary
4. Regular Work Week Expectation Policy allows for designated days to work remote
5. Complimentary parking

More About Our Membership and Our Team
Our membership is made up of two types of members: Organizational (providers) and Associate (companies providing a product or service to the Organizational members). There are currently 72 Organizational members and 34 Associate members. Our three founding pillars are: Development - we provide opportunities for professional development for members’ staff, Advocacy - we advocate on our members’ behalf with FSSA and the General Assembly regarding how services are provided, and Unity - we foster networking and collaboration opportunities to ensure a collective voice for the industry.
Our 12 employees support four primary areas: Public Policy, Member Services, Ability Indiana, and Operations. We work to influence the disabilities’ services industry by presenting a unified voice and by building the capabilities of member agencies to deliver quality services and supports.

How to Apply
Interested candidates are encouraged to submit their resume and salary requirements to Barb Young at [email protected].